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Please read through the following information and become familiar with our procedures and expectations while working with Ara. Should this raise questions or issues which require further clarification, please contact your contact within Ara, or Ara’s Safety & Wellbeing Manager at

It is our goal to provide a safe environment for all who attend our campuses including our contractors and their employees and we expect you to share this objective with us.

To that end, all contractors must be familiar with the following general safety and wellbeing information prior to commencing work at Ara. Specific safety and wellbeing information relating to hot work, confined space work, work at heights, work in laboratories, or work involving asbestos will be provided as necessary by the Ara employee initiating the work.

Prior to commencing work at Ara, contractors’ company or contractor PCBU (person conducting a business or undertaking) will be requested to provide evidence of their commitment to the Health and Safety of their employee and those affected by their work and or provide a health and safety plan for the particular task they are proposing to undertake. Included in this information please provide a copy of your insurance certificate you operate with. If you have not already done so, please provide this information to:

Ara Safety & Wellbeing Manager
P.O. Box 540

Mandatory COVID-19 vaccinations as part of how the Ara Institute of Canterbury is supporting the health and safety of our communities. 

Any contractor coming on to any Ara site to complete Ara work at any time is required to be vaccinated against COVID-19 as follows:

  • to have received a first dose of a COVID-19 vaccine before the close of 15 November 2021; and
  • to have received a second dose of a COVID-19 vaccine before the close of 1 January 2022.

Ara has developed a number of health and safety procedures to ensure that we provide a safe and healthy environment for our colleagues, learners and visitors. As well as being good business practice, some are related to compliance and life safety and must be followed in an emergency event.

When you first arrive or are working in a new area of Ara you will be given a health and safety induction to ensure you are current with our local hazards and global procedures.

Ara expects that as contracting PCBU, risk management will be actively occurring while carrying out activities on Ara’s behalf.

Ara also expects that contracting PCBU ensuring all workers who carryout work for the contractor have the necessary skills and knowledge to carry out their task safely or are supervised by another worker who has the skills and knowledge.

If you need any further clarification, please contact Ara’ s Health and Safety Coordinator in your area.

Ara requires contractors to provide first aid facilities based on risks associated with their activity.

In the event further first aid support is needed.   Each faculty/division is responsible for the provision and maintenance of first aid facilities within its own areas. They also have colleagues trained in the administration of First Aid.

The Health Centre can offer assistance where required and are located in the Whareora Building at the City campus, Christchurch

Satellite campuses ring 03 940 7566.

Everyone is entitled to a smoke and vape free environment in all areas used for study, work, or relaxation. Smoking and vaping is prohibited in all Ara buildings, properties or vehicles.
In the interest of maintaining a smoke and vape free environment, please do not smoke or vape on Ara premises.


While at Ara, if you observe a hazard that requires action to control, please take immediate action to address. Talk with the people involved, raise it with your point of contact within Ara.


An accurate report needs to be completed as soon as possible, but within 48 hours for any accidents, or near misses involving Ara colleagues, learners, visitors, or contractors.
Please advise the Safety and Wellbeing Manager immediately in the event of a serious injury or incident.
If you are a visitor or contractor, please contact the Ara colleague who engaged you or who you were visiting.

Anything reported to Ara will be entered and managed in SafePlace, which is Ara’s process for reporting, learning, and controlling hazards and events.

Confirmation of understanding